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Utility Invoice Validation

Untangling the complexity of utilities charging

utility invoice validation
Utility Invoice Validation

Bill validation and query management

It’s widely accepted that as many as 1 in 5 utility invoices are incorrect or include certain anomalies. Identifying these errors can be a time-consuming and onerous task. If errors aren’t corrected, they can be passed on from supplier to supplier and over years overcharges can become considerable – particularly in energy-intensive industries.   

Trident provides a comprehensive invoice validation service that ensures customers only pay for what they should. We untangle the complexities surrounding utility charges, identify errors and manage any queries with your suppliers until your invoices are accurate, Over the years, Trident has recovered millions on behalf of our customers, making a huge difference to their budget and bottom line. 

What our clients think

“Trident have been instrumental in Q-Park's programme of meter replacements to ensure that we only receive invoices on actual meter reads instead of the past regime of getting estimated invoices. This has dramatically cut down on our overspending that proved to be problematic on our cash flow.”

Q Park Ltd - Tony Hamilton (Facilities & Properties Manager)

Our three-stage validation process

Our cost analysis team has decades of experience when reviewing and validating energy bills and invoices. With the aid of our in-house energy management software, our analysts have developed a robust three-stage process. Following these steps, accordingly, allows the cost analysis team to thoroughly process, review and validate thousands of customers' invoices monthly.

Step One

Create a portfolio database for all sites, which includes site address, MPAN/MPR, forecast consumption, energy supply type, and any details relating to their supply contract including non-commodity or pass thru charges.

Step Two

Bill checking starts with your supplier sending copies of your bills and HH consumption data to us, files and data are then uploaded onto our proprietary system (Vertex) where the checking process begins. Our analysts will submit the necessary queries to your supplier if the system identifies any anomalies and further inspection supports this.

Step Three

A Bill Validation Report will be received (within 10 working days), which contains a summary, listed data for all invoices and data completeness and accruals.

Our three-stage validation process

Our cost analysis team has decades of experience when reviewing and validating energy bills and invoices. With the aid of our in-house energy management software Pulse, our analysts have developed a robust three-stage process. Following these steps, accordingly, allows the cost analysis team to thoroughly process, review and validate thousands of customers' invoices monthly.

Step One

Create a portfolio database for all sites, which includes site address, MPAN/MPR, forecast consumption, energy supply type, and any details relating to their supply contract including non-commodity or pass thru charge.

Step Two

Bill checking starts with your supplier sending copies of your bills and HH consumption data to us. Our analysts will submit the necessary queries to your supplier if the system identifies any anomalies and further inspection supports this.

Step Three

A Bill Validation Report will be received (within 10 working days), which contains a summary, listed data for all invoices and data completeness and accruals.

Step One

Create a portfolio database for all sites, which includes site address, MPAN/MPR, forecast consumption, energy supply type, and any details relating to their supply contract including non-commodity or pass thru charge.

Step Two

Bill checking starts with your supplier sending copies of your bills and HH consumption data to us. Our analysts will submit the necessary queries to your supplier if the system identifies any anomalies and further inspection supports this.

Step Three

A Bill Validation Report will be received (within 10 working days), which contains a summary, listed data for all invoices and data completeness and accruals.

£100,000,000+

Invoices value

Our three-stage validation process

Our cost analysis team have decades of experience when reviewing and validating energy bills and invoices. With the aid of our in-house energy management software, our analysts have developed a robust three-stage process.

Following these steps, accordingly, allows the cost analysis team to thoroughly process, review and validate thousands of customers invoices monthly.

Features

  • Expert analysis
  • Dedicated account manager 
  • State of the art software 
  • Bespoke reporting 
  • Strong supplier contacts

Benefits

  • Accurate and consistent billing 
  • Explore cost saving potential 
  • Save time and hassle 
  • Tailor outputs to requirements 
  • Timely issue resolution 

Annual Summary

£7,000,000

Revenue recovery

£350,000,000

Invoices value

100,000

Invoices processed

Invoice validation grey

Our guide to Utility Invoice Validation

For more information please fill out the form below to download our helpful guide on Utility Invoice Validation.

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Case Studies

River Island

River Island's success in a crowded fashion market has meant more than a decade of expansion and store relocations. But not every area of the business has found expansion a comfortable experience.

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Case Studies

Everton Football Club

Trident introduced a flexible procurement methodology, ensuring Everton buys its energy when costs are at their lowest.

 

Speak to one of our consultants!

For more information about our Bureau services, book a meeting with one of our experts.